Duties of an office manager:

1. Administrative Support:

   • Oversee day-to-day administrative tasks such as managing correspondence, handling phone calls, and responding to emails.
   • Schedule meetings, appointments, and conference calls for executives and staff members.
   • Maintain office supplies inventory and order supplies as needed.
   • Coordinate travel arrangements and accommodations for employees, clients, and visitors.

2. Human Resources Management:

   • Assist with recruitment efforts, including posting job openings, screening resumes, and scheduling interviews.
   • Onboard new employees by providing orientation and training on office procedures and policies.
   • Manage employee records, including personnel files, benefits enrollment, and payroll information.
   • Address employee inquiries and concerns related to HR policies and procedures.

3. Facilities and Equipment Management:

   • Ensure the office environment is clean, safe, and conducive to productivity.
   • Coordinate maintenance and repairs for office equipment, furniture, and facilities.
   • Oversee office security systems, including access control and surveillance.

4. Financial Management:

   • Assist with budget planning and monitoring, including tracking expenses and reconciling accounts.
   • Process invoices, expense reports, and reimbursements in a timely manner.
   • Coordinate with accounting or finance department to ensure accurate financial records.

5. Communication and Coordination:

   • Serve as a central point of contact for internal and external stakeholders.
   • Facilitate communication between different departments or teams within the organization.
   • Distribute memos, announcements, and other communications to staff members.

6. IT and Technology Support:

   • Troubleshoot basic IT issues and coordinate with IT support vendors for more complex technical problems.
   • Maintain office technology infrastructure, including computers, printers, and software licenses.
   • Train staff members on the use of office software and technology tools.

7. Event Planning and Coordination:

   • Organize company events, meetings, and social gatherings.
   • Coordinate logistics such as venue selection, catering, audiovisual equipment, and guest accommodations.

8. Policy Development and Compliance:

   • Develop and enforce office policies and procedures to ensure compliance with company standards and regulations.
   • Stay informed about relevant employment laws and regulations to ensure legal compliance.

9. Team Leadership and Supervision:

   • Supervise administrative staff members and provide guidance and support as needed.
   • Foster a positive and inclusive work environment by promoting teamwork, collaboration, and professional development.